Job Description:

Purpose of the Role

To prepare accurate quotations and estimates for client projects whilst supporting purchasing activities and supplier management. The role requires strong attention to detail, commercial awareness and the ability to manage multiple tasks accurately and efficiently within deadlines.

The Estimator / Purchaser is responsible for ensuring quotations, materials, pricing and supplier information are accurate and commercially viable, while maintaining effective communication with internal departments and external suppliers.

Key Responsibilities

Estimating & Quoting

• Prepare accurate quotations and estimates using internal systems and calculators
• Review client briefs, drawings and specifications to determine materials, labour and production requirements
• Ensure all quotation information including sizes, materials, finishes and suppliers are accurate
• Calculate material quantities, fabrication labour and production costs accurately
• Produce quotations independently with minimal supervision once trained
• Review and check work thoroughly before submission to minimise errors and rework 
• Ensure pricing reflects the correct production method and current supplier pricing
• Maintain awareness of changing material and supplier costs

Purchasing

• Raise purchase orders accurately and in a timely manner
• Ensure all purchasing information is completed correctly within internal systems
• Communicate with suppliers regarding pricing, lead times and availability
• Check supplier specifications and confirm correct materials are being ordered
• Monitor outstanding purchase orders and resolve any discrepancies promptly
• Support Goods In and production teams by ensuring clear purchasing information is recorded

Systems & Administration

• Maintain accurate records within Clarity and other internal systems
• Update price lists and mark obsolete or discontinued materials where required
• Maintain organised personal notes and reference systems to support efficiency and consistency
• Complete progress reporting and workload tracking as required
• Support Government tender submissions and maintain communication regarding updates and deadlines

Communication & Teamwork

• Liaise effectively with internal departments including design, production, purchasing and management
• Ask relevant and informed questions where clarification is required
• Escalate issues, risks or concerns in a timely manner
• Contribute positively to team discussions and continuous improvement activities