Job Description:

• Based in central York
• Part time - 21.6 hours per week (Monday - 10am-5pm) and Tuesday to Thursday (1pm-5pm)
• 9-month Fixed Term Contract
• £25,934 (pro rata)

We are looking for a proactive and highly organised Facilities Assistant to help keep a busy York workplace safe, welcoming, well-presented and running smoothly. You will be a key point of contact for colleagues, tenants, visitors and contractors, delivering responsive day-to-day facilities support and excellent customer service.

• Carry out daily checks to ensure workspaces are clean, safe, secure, stocked and ready for use.
• Provide reception and switchboard cover, welcome visitors and coordinate meeting-room bookings.
• Manage incoming and outgoing post, couriers, security passes, keys and site inductions.
• Identify maintenance issues, liaise with contractors and monitor standards and planned works.
• Support health and safety checks, incident reporting, risk assessments and emergency arrangements.
• Maintain accurate facilities records, work orders and procedure manuals.
• Raise purchase orders, investigate costs and assist with contract and tendering activity.

You will bring experience of customer-facing work, stakeholder communication and working effectively as part of a team. You will be a confident written and verbal communicator, comfortable using Microsoft Word and Excel, and able to organise and prioritise competing requests. A positive, practical and solutions-focused approach is essential, along with attention to detail, personal accountability and a willingness to learn. Relevant safety training is helpful, although training can be provided.

Please be aware this advert will remain open until the vacancy has been filled. Interviews will take place throughout this period, therefore we encourage you to apply early to avoid disappointment.

Tate is acting as an Employment Business in relation to this vacancy.

Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application.