Job Description:

Legal PA – Real Estate (12 Month FTC) | London Box Solutions Recruitment is hiring an experienced and proactive Legal PA to join an award-winning law firm within their Real Estate division on an 12-month fixed-term contract.
This is an excellent opportunity to work in a fast-paced, collaborative environment supporting a team of six fee earners, including a Partner, while playing a key role in delivering exceptional client service.
The Role You will provide high-quality, proactive Personal Assistant support, ensuring smooth day-to-day operations and contributing to the wider success of the team.
Key Responsibilities

• Provide dedicated support to a team of six fee earners, including a Partner
• Work closely with Finance teams to support billing, reporting, and management of matter balances and working capital
• Collaborate with Business Development on events, conferences, CRM administration, CV updates, and support with bids, tenders, and pitches
• Assist Client Relationship Partners with organising meetings, events, and preparing client reports
• Manage matter processes including engagement letters, matter setup, and liaising with relevant internal teams
• Handle conflict checks and Client Due Diligence, ensuring full compliance with firm procedures
• Oversee file management, including matter closures, billing follow-up, and archiving
• Provide comprehensive diary management, including forward planning and resolving scheduling conflicts
• Coordinate complex travel arrangements, ensuring cost-effective solutions
• Organise meetings, including preparation of packs, itineraries, and logistics
• Manage administrative workflows and ensure timely delivery of tasks
• Delegate document production tasks such as pitches and legal documentation
• Maintain strong technical knowledge and support continuous improvement
• Ensure compliance with all risk and regulatory procedures

About You

• At least 3 years’ experience in a similar Legal PA or professional services role
• Proven experience supporting multiple stakeholders in a busy environment
• Happy to commit to an 12-month fixed-term contract
• Exceptional communication skills with strong attention to detail
• Highly organised with the ability to manage multiple priorities
• Strong Microsoft Office skills
• Proactive, flexible, and able to work both independently and as part of a team
• A strong commitment to delivering outstanding client service
• PLEASE NOTE THAT LAW GRADUATES ARE NOT BEING CONSIDERED FOR THS ROLE

What’s on Offer

• 33 days holiday (25 days plus 8 bank holidays)
• Hybrid working – 3 days in the office and 2 days from home (flexible, non-fixed days)
• Subsidised travel
• Opportunity to join a highly regarded, award-winning law firm
• Collaborative and supportive working environment
• Exposure to high-quality work within a leading Real Estate team

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