Job Description:

We are looking for an Office Manager/PA to work  on a 12-month fixed term contract to oversee the effective day-to-day management of the office, providing comprehensive administrative and organisational support to the business and senior leadership team. Oversee the day-to-day operation of the office, ensuring an efficient, organised and professional working environment.

 

The main duties will be : 

• Act as the main point of contact for employees, visitors, external suppliers and service providers.
  
  
• Manage office facilities, equipment, stationery, supplies and associated service providers.
  
  
• Coordinate company meetings, events and internal communications.
  
  
• Maintain company records, documentation and administrative systems, ensuring information is accurate and accessible.
  
  
• Provide administrative and organisational support for ad-hoc projects and business initiatives as required.
  
  
• Coordinate meetings, prepare agendas and ensure relevant documentation is distributed in advance.
  
  
• Manage diaries, appointments and schedules where required.
  
  
• Liaise with overseas Directors to coordinate communications, business updates, meetings and follow-up actions.
  
  
• Prepare reports, presentations, correspondence and other documentation on behalf of senior management.
  
  
• Coordinate employee onboarding, induction and leaver processes, ensuring all relevant procedures and documentation are completed.
  
  
• Maintain accurate employee records and ensure HR systems and documentation are kept up to date.
  
  
• Support the monthly payroll process, ensuring employee information and payroll-related records are accurate and up to date.
  
  
• Act as the first point of contact for routine HR-related queries, escalating matters where appropriate.
  
  
• Provide general administrative support to the HR function, ensuring processes are completed efficiently and in line with company procedures.
  
  

 

 

Skills and Experience Required

• Previous experience in an Office Manager, Office Administrator, Business Support or similar administrative role.
  
  
• Experience managing day-to-day office operations, including facilities, suppliers, equipment and general administration.
  
  
• Proven experience providing administrative and organisational support to senior management or Directors.
  
  
• Experience coordinating meetings, managing diaries, preparing reports and producing professional business correspondence.
  
  
• Previous experience in HR administration, including employee onboarding, leaver processes, employment documentation and maintaining personnel records.
  
  
• Strong organisational and time management skills, with the ability to prioritise workloads and manage multiple responsibilities effectively.
  
  
• Excellent written and verbal communication skills, with the confidence to liaise professionally with employees, senior management, external suppliers and overseas Directors.
  
  
• Strong attention to detail and the ability to maintain accurate records and documentation.
  
  

In return we will provide a supportive work environment, product support and training and the chance to join a company who is going from strength to strength.