Job Description:

Office Manager

Location: Kings Lynn
Salary: £40,000 per annum
Hours: 40 hours per week
Contract: 12-month fixed-term contract

Role Overview

We are recruiting for an experienced Office Manager to oversee the day-to-day running of a busy office within an electrical and mechanical engineering environment. This is a varied and responsible position, requiring someone who can manage office operations, supervise staff, maintain efficient administrative systems and provide support across multiple departments.

Working closely with the Operations Manager, accounts team and engineers, you will play an important role in ensuring the smooth running of the business, maintaining high standards and supporting operational and financial objectives.

Key Responsibilities

• Overseeing daily office operations and ensuring administrative systems and procedures run efficiently.
• Supervising office staff, monitoring performance and maintaining appropriate staffing levels.
• Establishing and reviewing office procedures, standards and processes to improve efficiency.
• Preparing, reviewing and analysing reports, keeping management informed of key information and operational performance.
• Supporting financial objectives by monitoring budgets and identifying areas requiring corrective action.
• Managing recruitment requirements and ensuring staff training records are maintained and up to date.
• Acting as a key point of contact between internal departments, customers and suppliers, ensuring effective communication.
• Providing administrative and operational support to the Operations Manager, accounts team and engineers.
• Identifying and resolving issues relating to office operations, facilities and staffing.

Candidate Requirements

• Previous experience in an Office Manager or similar supervisory position.
• Experience supervising staff within an office environment.
• Previous experience within an electrical or mechanical engineering business is essential.
• Strong organisational skills, with the ability to multitask, prioritise workloads and meet deadlines.
• Excellent communication and interpersonal skills, with the confidence to liaise with employees, customers and suppliers.
• Commercial awareness and the ability to understand and work towards business objectives.
• Strong analytical and problem-solving skills.
• Proficient in Microsoft Office and CRM systems.
• Able to work independently, use initiative and make sound decisions.
• A positive team player who can build effective working relationships and contribute to a supportive office environment.